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signVOX is now shopVOX.

Pardon our dust as we rebrand signVOX to shopVOX. shopVOX is the evolution of signVOX in to the next generation platform which can handle any custom manufacturing industry.

shopVOX works great for the Sign Industry and provides that same great features as signVOX like Estimating, Job Boards and Online Proofing and much more.

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Features


Estimates Orders and Invoices

Multiple Pricing SchemesStandard-based pricing, Square Foot based pricing and Product based priciing
Custom QuotesBuild custom quotes or build templates
Easy Outsourced PricingPricing Outsourced items can be as easy as pricing inhouse
Catalog PricingOrganize and Identify goods found in catalogs.
Quick Quotejump right into pricing for phone and counter sales.
Quantity and Area discountsSet size and area discounts for your goods, customer discount levels and mark-ups
Quote follow-up Alerts the sales rep and the owners to pay attention to static quotes.
Minimum item amountDetermine and charge a minimum price regardless of size.
Minimum payments and automated depositsCollect full payment at order or percentage of invoice total based on gross sale.
Integration to Quick BooksInvoices, Payments, Credit Memos, Purchase Orders, Cost of Good Sold
ReorderReorder jobs with one click. Carry over critical job information from the previous order.
Shopping cart IntegrationWith Magento shopping cart that pulls and creates orders in signVOX.
Enable/Disable Invoice editingAuditing of Invoice modifications when invoices are edited to track changes

Production Management

Online ProofingUpload files such as jpeg, gifs, png & PDF to be sent directly to your customers. They can approve it online or make changes. Staff is notified of approvals and changes.
Version historySee total number of revisions, with comments next to approved art.
CategoriesOrganize, items, customers, materials, templates, notes, tasks, lead sources etc. any way you want
AssetsAbility to upload files to any transaction type. Keep job files together for centralized access and organization.
Production SchedulingSetup defaults for automatic date scheduling.
AutomationAutomatice status updates as you interact with customers through estimating, proofing and emailing.
NotificationsAlways know who is responsible for what and as things occur
Access from AnywhereAccess from anywhere anytime, via pc, mac, tablet (iPad/Android), or any data enabled smart phone.
Image NotesAnnotate on site survey photos to store measurements, install instructions, design ideas and more. All notes are stores and are easily read
Notes on jobsAdd important notes to jobs that are copied to the work order and recalled when reordered. Comments are time stamped and ID’ed to the author

Electronic Job Board

Electronic DisplayJob display with several different columns for job and status management.
Production WorkFlow statusShows you what all steps have been completed, what is in process as well as what needs to be completed.
Filteringshow only jobs by priority, customer, created date and due date
PrintingPrint a PDF for offline use
Customer Review TabShows a list of all the proofs waiting for customer approval/feedback. See when the proofs were sent, when the customer viewed the proof and a one click "Resend " proof button.
Summary ViewSee jobs in three important departments - Design, Production and Install
Production BoardSee a two week calendar view with drag and drop scheduling
Install BoardSee a two week calendar view with drag and drop scheduling. Includes estimated install times to prevent scheduling conflicts.

Business Intelligence

NotificationsAlways know who is responsible for what and as things occur
ReportsCustom and Canned reports exportable to PDF and Excel
Sales Commission ManagementManage payments and recording of sales commissions paid on orders in one place.
Sales GoalsSetup Sales goals for each sales rep. See sales gaps mapped to a chart.
Quickbooks and MYOBIntegration with Quickbooks and MYOB for accounts management
Picked UpIndicate whether items for the invoice have been picked up or not. Pull reports showcasing which ones have and haven’t been.
Term CodesCreate payment terms for any situation including a specific day of the month.
CollectionsDashboard with all the past due invoices. Call from that screen, make a note, email, or create tasks for yourself of employees, all from one screen.
Sales Dash BoardsSee business mix, average transacation information, product mix, yearly performancen, top 10 customers, daily activity, cash drawer reconcile and more.
Yearly Performance reviewTOP industries, TOP Lead Sources? Total Invoices in the year, average invoice, total number of customers who generated these invoices, total number of "new" customers, total amount of accounts receivable. All in one neat and tidy screen.
Task ManagementCreate tasks, view in list or calendar view, export to iCal calendar, Add tasks for any object Quotes/orders/invoices/customers/vendors/sales leads. See completed, assigned and past due tasks per employee and per category.
Store-wide Require AttentionEasily identify 4 major areas that generate income and how many transactions are in each state with dollar totals. Sales leads, quotes which have not been followed up, orders completed but not invoiced, past due invoices.
FeedbackAbility to collect feedback on each closed invoice.

Customer Management

Sales LeadsCreate and track sales leads. Visual indicators alert the age of the lead; as the lead turns yellow if it is 3 days old and red if more than 5 days old. Ability to create tasks for each sales lead to set reminders. Set sales lead states (New, assigned, preparing quote, quoted, lost). Automatic notifications sent when a lead is created as well as assigned to staff. Track the conversation by adding and categorizing notes about the lead. Quote directly from the lead.
Bulk updates of customersTools that help you clean up the old data easily
Customer SearchSearch for customer by name, contact name, city, state, zip , sales rep etc.,
PMS Color and FontsPre-define PMS Color and Fonts per customer which are shown on work orders.
Customer AssetsAbility to add assets at the customer level. Save company logos and other customer files.

Employee Management

Role BasedGrant permissions based on their role. Add or remove permissions to see pricing, costs, reports and more.
SecurityStatic IP Based and Time based access control
User DashboardmyVOX - A bird’s eye view of what a person is responsible for in the store. If it is a salesperson - shows all their sales leads/quotes/orders/invoices, if it is a designer/production shows all their production jobs in different states.
Task ManagemnetAssign responsibilities with a task that, when created will notify the specific employee of the responsibility. See assigned, past due and completed tasks per employee.
SignaturesUser level customizable email signatures.
Inside/Outside Sales CommissionInside and Outside sales commission on Cost, Profit, Gross Price

Vendor Management

Purchase OrdersTrack and manage purchase orders
Preferred VendorRank Vendors in preference of materials ordered.
Vendor PricingAssociate all materials to vendor prices for easy PO creation and price checking.
Material RequisitionStore staff can requstion meterials and PO are managed better.
Quickbooks ExportExport information to Quickbooks, purchase orders, cost of materials, cost of outside sales etc.,

Company Setup

Customize PDFsQuote/Invoice PDF templates
Terms and ConditionsCustomize your terms and conditions with font size, content and ability to add T&C Images to all quotes/invoices.
Invoice EditingEnable/Disable the ability to edit an invoice. Audit the modifications.
Customize ItemsPayment methods, shipping methods, categories
AccountingMap and Create your chart of accounts to be exported, either on a per item basis or bulked together.
Quick Access ButtonsEasy to use and identify buttons (Create quote,order, add customer, add vendor, add sales lead, add task, add PO, quick quote, quick order, and material requisition) on the top in a floating bar.
Data MigrationIf you are migrating from a previous POS - we can migrate all your customers, legacy invoices, pricing, materials etc., We can migrate data from Quickbooks, Cyrious, EstiMate, CASper, Activity and others.